Request a University Vehicle

The Office of Campus Safety coordinates the administration and reservation of university vehicles. University vehicles are available for official Dominican University business including class outings, athletic team transportation and university-recognized organization outings. University vehicles can only be booked for trips of 25 miles one way; for any trips longer than 25 miles or when we are out of vehicles see procedures below. Our goal is to make the vehicle procedures user friendly and service orientated. In order to accomplish this goal, we need your help by following the procedures listed below.

University Vehicle Shuttle Driver Request Policy and Procedure

Procedure:

1. Submit a Team Dynamix Vehicle Reservation Request at least two weeks in advance of the event
2. Fill out the account transfer form and attach it as a part of your request
3. Wait for a confirmation email from Team Dynamix confirming all the details of your request
4. Pick up your keys at dispatch. OR meet your shuttle driver at the designated pick up time and space. Enjoy the ride!

Vehicles and driver requests are not confirmed until steps 1 and 2 are completed.

General Information:

Requirements and Regulations:

Please note that Campus Safety will do its best to fulfill the request and will require at least two weeks’ notice for requests.

Departments requesting a driver will need to cover costs associated for securing a driver, wear and tear of the vehicle, and gas mileage through an account transfer. The current formula to cover costs is $35 an hour plus $0.67 cents a mile. Hours to include begin at pick up time through final drop off time back on campus.

An account transfer form will be required as part of the reservation request.

Campus Safety Officers cannot function as student chaperons on trips, and can only be responsible for driving the vehicle. Host departments will be required to travel with their groups.

Reservations will be canceled and a $100 cancellation fee will be charged at the discretion of the Campus Safety Team Lead if event participants are not at the designated pick up time an hour after the initial departure time.

To meet the needs of our community Campus Safety is changing its long-standing policy of not providing drivers as part of vehicle reservations and allowing for users to request a driver if they do not already have one. Please notate that need in your service ticket. 

All university policies and procedures are applicable in the university vehicle.

• The event driver must possess a current, valid driver’s license in order to drive for a University sponsored event.
• A Dominican faculty or staff member must ride in the vehicle at all times.
• If multiple vehicles are being reserved by the same organization, only 1 Faculty/Staff member needs to ride with the group.
• The driver is responsible for the vehicle.
  • If the vehicle needs servicing and cannot be exchanged for a another
    • Driver or renter should pay for the servicing and all copies of receipts returned to the Operations Officer for processing
    • Unscheduled servicing should only be done if safety is an issue.
    • Servicing should be pre-approved by the Director of Campus Safety
  • Payment for any tickets received are the responsibility of the driver
  • Any skipped toll booth violations can be paid on-line
    • A $150 penalty is added to any toll missed and not paid.
  • The driver is responsible for reporting any accidents and/or maintenance issues to Campus Safety
• Students under 21 are NOT permitted to drive vehicles. 
• All drivers must be registered with the Campus Safety Office at least 2 weeks prior to driving a University vehicle. To register you must: complete an application available at the Campus Safety Office, take a driving test and vehicle orientation. A driving background check may also be required.
• Applications must be updated every year. 
• Vehicles are available on a first come, first serve basis.  Currently, there are: 2 white mini buses.
  • Vehicle capacity for both types of vehicles is 15 passenger, 1driver and 14 riders’
  • Please check with the Office of Campus Safety for current fleet info.
• University vehicles can only be booked for trips of 25 miles one way; for trips longer than 25 miles or when we are out of vehicles renters will need to contract an outside car service for use during their event.
• Reservations must include a completed vehicle request form: your name, the driver's name, date of request, organization/group, length of travel/location and signature. A confirmation will be sent to you via the e-mail address provided on the form.
• Vehicle keys are obtained from the Dispatch Center. The driver may be asked  to show a valid Dominican ID or driver's license to receive the keys.
• Vehicles are to be parked properly when returned. All garbage and debris must be cleaned out of the vehicle.
• The keys must be returned to the Dispatch Center after each trip.

Since vehicles are first come, first serve we recommend all requests are made at least 2 weeks in advance of the trip so that event organizers are able to find other transportation means should buses or drivers not be available. 

$35 an hour plus 67 cents a mile. 

The following communities are eligible to request this service:

• Part- and Full-Time Faculty
• Part- and Full-Time Staff

Vehicle reservation are approved during normal working hours. Vehicles can be picked up and returned 24/7; however, time and date restrictions may be placed upon request.

Contact Campus Safety at (708) 524-5999, visit Campus Safety at the north end of the first floor of the parking garage or browse to https://support.dom.edu to submit a case.

The target delivery time for approving a vehicle reservation is within five (5) business days after all information has been submitted online and approved by the direct supervisor and Information Technology.