Processing Unofficial Transcripts

Official Transcript Waiver 

Overview  

• A ticket is submitted, generally by the Graduate Program Directors, requesting that an unofficial transcript be used to trigger an official review  

Process 

• Open Slate and Locate the Record and the Application [1] [2]

• Under Materials, click New Material [3]

• Keep Record on the Application (Not the School Record) [4]

• Material Type is Unofficial or Incomplete High School Transcript [5]

• Choose File and locate Unofficial Transcript [55]

• Click Upload [6]

•  

  At Material Click Save [7] [8]

• Under Checklist Item  ​​​​- choose Hide by the School with the Unofficial Transcript [9]

• A Review is triggered as the rules mark the application as complete 

• After a Decision has been made, run the Query Processing-Admits Needing Transcripts Reinstated Under Scott’s Operational Links IC3 (Eventually this Query will be moved to an Operations Staff Member) [10]

• Click Run Query [11]

• Click on the Name of the Student [12]

• Click Look Up Record [13]

• On the Checklist Item for the Unofficial Transcript - If the official transcript has been received mark the Checklist Item as Awaiting. [14] The Rules in the background will take care of marking the Transcript as Received. A Review is not triggered since the Review has already been made. 

• If the official transcript has not been received mark the Checklist Item as Awaiting [15]

• Final Step is to Record a New Interaction 

• Go to the Student’s Timeline [16] and Interactions [17]

• Click New Interaction [18]

• Code Operations Action [19]

• Subcode Checklist Change [20]

• Subject Ticket Number [21]

• Click Save [22]

Undergraduate and High School Students At Large 

Overview  

• Undergraduate and High School Students At Large are required to have Unofficial Transcripts on file. 

• Transcripts are obtained by an Admissions Counselor and passed on to Operations 

Process 

• Open Slate and Locate the Record and the Application [1] [2]

• Under Materials, click New Material [3]

• Keep Record on the Application (Not the School Record) [4]

• Material Type is Unofficial or Incomplete High School Transcript

• Choose File and locate Unofficial Transcript [5]

• Click Upload [6]

• On the Material Window click Save [7] [8]

• Under Checklist Item - Choose Received Copy (Stops rules from running as if it was an official transcript) [9]

• A Review is triggered as the rules mark the application as complete