UG Admission - Event Creation for External Recruitment Events

Documentation:

The updated documentation is attached to this article but can also be found in your Admission Documentation cubbies on the Slate homepage (see screenshot below for reference). There is also this new video of the process. 

Additionally, the upcoming external events pages were updated to account for the template changes. See: FY Off-Campus Events and TR Off-Campus Events

Please submit a ticket to operations@dom.edu with any concerns about this process and a member of the ES&O team will assist you. 

Important Notes: 

Events

• Events Template — Please make sure to always start creating the event instance from the UG - External Recruitment - Events template. Please DO NOT use the old “Legacy” templates any longer.
• Page Title and Internal Name — Please be certain to update the Page Title and Internal Name fields when creating an event. As a reminder, the Page Title is the public facing event name, while the Internal Name is what we leverage for Slate users. Please reference the event naming conventions document (attached and in your Admission Documentation cubbies) to ensure standardization. Consistency in naming conventions — including spacing, spelling, and use of hyphens — helps with systems management, so we’d greatly appreciate your help with this.

• Folders — Please save your events in the Undergraduate > External Events subfolder

  
• Event Notes — Please do not forget to populate the Modality/Location and External Event Category data within the “Event Notes” window. The external event invites require this information to function correctly and, eventually, event queries will leverage this data extensively, so it’s critical the fields are populated.
• Editing Existing Events — If you have already created an event, but realize you missed some steps because we had not yet shared all the instructions, you should update the existing event to align with the new process. For example, if you forgot to add the Event Notes data, simply edit the event instance and select the relevant options in the Modality/Location and External Event Category sections.

Mailings

• Recipient List Query Filters

  • Please make sure to populate the event GUID in the corresponding filter (e.g. **Event GUID**) under the “Joins” section.

  • Only one of the three filters within the parentheses (e.g. ​**High School or College Ceeb Code**, ​**Community-Based Organization**, and ​**Mailing Address Distance from Event Site**) should be used in a recipient list. All three will be “active” initially, but as part of your recipient list configuration, you should inactivate the two that are not being used.

  • Please make sure to only edit the filters that have double asterisks enclosing the filter name (e.g. ​**UG Start Term​**).

• Timing of Event Invite Mailing Submission — We’d greatly appreciate if you could please submit your event invite mailing submission at least a week prior to when you’d like for the invite to be sent.