Application Withdrawals

How to Withdraw a Deposited Freshman 

Overview 

  • When an undergraduate deposited student withdraws before enrollment 

Process 

  • Open Slate and Locate the Record 

  • Go to the Application Tab and on the Decisions Section click on New Decision 

    • The Code is Withdraw: Admit-Deposit 

    • The Reason is: 

      • Withdrawn after deposit (Not Refunded) 

        • After May 1 (or the current Deposit Deadline) 

      • Withdrawn after deposit (Refunded) 

        • Prior to May 1 

        • Must be confirmed by Vice President (Jason, FY or TR), Dean of Admission (Reuben, FY), or Director of Admission (Sherry, TR) 

    • Confirmed Checkbox 

    • Released Checkbox 

    • Notification Checkbox 

    • No Custom Letter Upload 

    • Click Save 

  • On the Dashboard the student is automatically opted out of Email 

  • If the Deposit is Refunded and the Deposit was made through Slate, go to the Application Tab, under Activities Section click on New Activity 

    • The Code is Payment 

    • The Date is automatically populated 

    • The Payment Type is Payment Refunded 

    • Fill in the Payment Amount (equal to the Payment Received) 

    • The Payment Account is Enrollment Deposit 

    • Click Save 

  • If the Deposit was made via cash or check, then the Bursar (Javier Urbina) must issue the refund. He should be CC’ed (“Javier - Please refund Johnny’s (951111) deposit.”) when the ticket requesting the withdrawal is closed. 

  • If they are registered for a Future SOAR the Reservation needs to be cancelled, go to the Application Tab, under Activities, Click on Registered SOAR, and then Click on Cancel Reservation 

  • Go to Application Info Tab and Orientation and Registration Section 

    • Any special programs 

      • Where applicable, change “Offered Extended” or “Offer Accepted” to “Offer Declined.” 

      • Where applicable, change “Waitlisted” to “Withdrawn before Decision.” 

  • Go to the Timeline 

    • Add Interaction  

    • Subcode Withdrawn after Deposit 

    • Subject is “Ticket ########”

    • Save 

  • In the Ticket 

    • Tell whomever requested the application withdraw detail what you did 

    • The application has been withdrawn, deposit refunded, deregistered from SOAR 

  • Advising, Bursar, Financial Aid, Housing, Title 9, Office of the Registrar, Stars Connect,  gets a report in the morning with a report of Students who Withdrew the Day Before 

 

How to withdraw a Graduate Student who has been Admitted and is registered for classes 

Overview 

  • When a Graduate student withdraws after Acceptance before enrollment 

Process 

  • Open Slate and Locate the Record 

  • Go to the Application Tab and on the Decisions, Section click on New Decision 

  • Go to the Timeline 

    • Add Interaction  

    • Subcode Withdrawn after Acceptance 

    • Subject is "Ticket ########” 

    • Save 

  • Note:  Most Graduate Students Defer rather than withdraw completely 

  • In the Ticket 

    • Inform whoever requested the application to withdraw the details what you did 

      • The application has been withdrawn 

      • If the applicant is registered for classes, copy Faye Herzog and request that the student be dropped from their {{FA25}} classes 

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