As a Dominican University associate, consultant, contractor, or guest in the course of your relationship with Dominican you may have access to or acquire confidential personally identifiable information, including but not limited to student and/or employee names, addresses, telephone numbers, bank and or credit card numbers, social security numbers, and income and credit history.
Accepting this agreement acknowledges your responsibility to abide with for various State and Federal regulations regarding privacy and security of confidential information maintained by the University, including the Family Educational Rights and Privacy Act (FERPA), the Payment Card Industry Data Security Standards (PCI DSS), the Gramm-Leach-Bliley Act, the Health Insurance Portability and Accountability Act (HIPAA), and the State of Illinois Statutes on identity theft, and agrees to cooperate, and shall cause its officers, employees, agents, and subcontractors to cooperate with the University, as necessary, to comply fully with these legal obligations.
You agree to keep confidential all student academic records, employee personnel records, and other personally identifiable information that is deemed to be confidential in accordance with applicable Federal, State and University laws and policies.
You declare your capability of safeguarding any confidential information accessed or viewed. You agree to implement such safeguards that may be necessary to maintain the security and confidentiality of all information accessed or viewed, and to prevent the disclosure of the information except as required by law.
You shall indemnify, protect, defend, and hold harmless the University and its trustees, officers, agents, employees and representatives against any and all claims, demands, suits, and causes of action and any and all liabilities, costs, damages, expenses, and judgments, incurred in connection therewith relating to or arising out of unauthorized use or disclosure of confidential information.
Copyright, trademark and patent infringement is strictly prohibited. The federal Copyright Act extends to much of what is transmitted over computer networks, such as text, pictures, music and software. Since copyright infringement is a strict liability crime, intent to infringe is not required.
Dominican has purchased the right to use software on personal computers that is protected by federal copyright laws. At no time may this software be copied for use on a personal computer other than the one for which it was originally intended. Only software purchased or authorized by Dominican may be used on its computers. Software brought in from outside or downloaded from the Internet, may not be used without approval from Information Technology, due to licensing issues, the potential exposure to computer viruses and the potential impact on the computer network. Dominican has the right to monitor for compliance at any time and without prior notification. You will immediately report to the University any unauthorized use, access, or disclosure of confidential information. Breaches of information security, intellectual property, Internet usage, electronic mail and the sharing of access codes, identifications, or passwords, or wrongful access to the Dominican University network or systems connected to that network, are viewed as serious violations. Users violating this policy will be subject to disciplinary action, which may include but is not limited to termination of access to the system and termination of employment. Violators are also subject to civil or criminal liability.
A PDF copy of the Information Technology Confidentiality and Non-Disclosure Agreement (NDA Agreement) is available for download in the files section of this article.