Appointment Scheduling Software

This article provides guidance on how Dominican University employees can schedule appointments using approved tools based on their role.

Staff and full-time faculty should use Microsoft Bookings to manage appointments. Bookings is included with your Microsoft 365 license and integrates directly with Outlook, allowing you to:

• Manage availability within your work calendar
• Automatically send meeting confirmations and reminders
• Keep all scheduling within the university-supported environment

Using Bookings ensures a streamlined and fully supported scheduling experience.

Adjunct faculty do not have access to Microsoft Bookings. As an alternative, you can use Calendly, a free scheduling tool that integrates with your Dominican University email and Outlook calendar. Calendly allows you to:

• Share your availability via a personalized link
• Automatically schedule meetings based on your availability
• Sync appointments with your calendar

While Calendly is not institutionally supported, it is a reliable option for managing appointments.

Click your Role and you will be directed to the proper tool's instructions

Staff and Full-Time Faculty - Bookings

Adjunct Faculty - Calendly

1. Go to https://outlook.office.com/bookings
2. Sign in with your Dominican email account

1. Click Create a booking page

2. Enter a Business name, Business type, and Business hours

 

3. Click Next

1. Search for people by entering their Name or Email address
2. Set role (Viewer, Guest, Administrator, Scheduler). Everyone is set as a Team member unless their role is changed.

3. Click Next

1. A generic 30-min meeting appointment type is generated for you
2. To change the service type click Change

3. Configure the:

• Service name (e.g., “Canvas Appointments”)
• Duration (e.g., 30 minutes)
• Location (physical or online meeting)
• Description (optional)

4. Click Update Service and then click Next

1. Select either:
   • No self-service – Schedule only from the Booking app
   • People in my organization – People cam book with an internal self-service page
   • Anyone – People can book with a public self-service page

2. Click Create

Important Note: Adjuncts can integrate their free Calendly user accounts with their Dominican University email and Zoom accounts. Because these are free (not institutional) Calendly accounts, Dominican University cannot provide support for any issues that may occur.

1. Go to https://calendly.com/. Enter your Dominican email address in the field on the home page and click Sign Up

2. Select Sign up with Office 365

3. Log in with your Dominican email address and/or password to sign into Office 365

4. Click Accept to allow Calendly to connect to your Office 365 calendar

1. Enter a memorable Calendly URL, then click Continue

2. Your Office 365 calendar is now connected to Calendly. Click Continue

3. Set the days and times you will be available to accept appointments.

Please note: Calendly will check your calendar to see if you are free or busy but does not respect any working hours you may have set in Office. We recommend setting your availability in Calendly to match your working hours in Office.

4. Select Education as your day-to-day role

1. From the Calendly home page, click Integrations

2. Select Zoom from the list of integrations​​​​​​​

3. Click Connect Zoom

4. If prompted to log in, click Sign in with SSO

5. Enter dom.zoom.us as the domain​​​​​​​

6. Click Authorize

7. Zoom is now available as a meeting location​​​​​​​

1. Locate the event type you want to add Zoom as a location, click the settings (gear) icon, then choose Edit from the menu

2. Click What event is this? from the event options

3. Under Location, choose Zoom web conference as the meeting location. You may also want to add “Zoom” in the event name. Then click Save & Close

​​​​​​​