Slate Homepage Processing Instructions (Matt's Cubby)

Homepage processing instructions for Start of Day, Mid Day, and End of Day processing in Matt's Slate Cubby.

Start of Day Processing

Overview 

• Queries that are to be run at the start of the day (ideally before the morning huddle) 

Process 

• Open Slate and locate Matt’s Cubby 

• Locate the Applications needing assigned (GR) and run the query 

  • Click on the student, click on the application tab and click on workflows located on the right side of the page.  

  • Click the “Edit” button next to the DU Application Review. See below. 

  • Assign correct bin and queue according to the Excel Decision Tree which is located directly under the query. (Note; SSW students differ, batches of 5 count on my end on separate word document) 
• Locate Appl in Review without Queue Assignments (GR) 

  • Run the query 

  • Students will appear who don’t have a remaining decision assignment. Go to workflows on the application and view the decision matrix to update the next DU Application Review. 

• Locate Provisional Admit Decisions to Assign (GR) 

  • Run the query 

  • Export to code “Decision” and fill out the following from the snippet below. 

• Locate Identifying Dual Degree Applicants with Conditions from Two Colleges/Schools 

  • Instructions N/A (bring to huddle as reference) **rare query 

• Identifying MBA/MSWs with Scholarships from BSB & SSW 

  • Instructions N/A (bring to huddle as reference) **rare query 

 

Mid-Day Processing Slate  

Overview  

• Queries that are to be run and completed Mid-Day of every work day  

Process  

• Open Slate and Locate Matt’s Cubby  

• Locate Midday Processing (Time-Agnostic)  

• Locate Identifying Admitted Appl w Incorrect SSNs 

  • Verify the SSN is correct in both J1 and Slate by checking PowerFaids 

• Locate Identifying Admitted Appl with ISIRs and No SSNs in Slate 

  • Lookup student name in Powerfaids and check for SSN. Add in both Slate and J1 if available. 

• Transcripts and Schedules Needing Uploading to Slate (DU, Pathways and BSB Fast Apps)  

  • Click on the Query  

  • Identifies Students who need a Dominican Schedule or Transcript uploaded to their record in Slate  

  • Click on the Record that Appears  

  • Click on Lookup Record  

  • Go Into J1 and download the Dominican Schedule or Transcript for the student(s) identified in the Query.  See How to Download and Upload DU Transcripts.  

• Transcripts Needing Uploaded to Slate (DU)  

  • Click on the Query  

  • Identifies Students who need Dominican Transcripts uploaded to their record in Slate  

  • Click on the Record that Appears 

  • Click on Lookup Record  

  • Go Into J1 and download the Dominican Schedule or Transcript for the student(s) identified in the Query.  See How to Download and Upload DU Transcripts.  

• DU Attendees without J1 IDs 

  • Look up the student in J1 and add ID to Slate under the STTPS tab 

• Transcripts Needing Waived (No Tran Req)  

  • Click on the Query  

  • Identifies Students who have applied to a program that does not require a transcript.  

  • On the Student’s Application tab, Checklists, click on Waived next to the College  

• Transcripts Needing Waived (Only Deg Tran Req)  

  • Click on the Query  

  • Identifies Students who have applied to a program that only requires the Degree Transcript  

  • Click on the Record that Appears 

  • Go to the Profile Tab and Look for the Degree School  

  • Go back to the Application and Waive the transcript of all of the other schools where the transcript is not needed.  

• Transcripts Needing Waived (Only DU Tran Req)  

  • Click on the Query  

  • Identifies Students who have applied to a program that only requires the Dominican Transcript  

  • On the Student’s Application Tab, Checklists, click on Waived next to the colleges/universities listed that are not Dominican.    

  • Follow the How to Download and Upload DU Transcripts  

• NUTR Applicants Needing DICAS Non-Match Verification Documentation or DPD Verification Statements Reinstated  

  • Click on the Query  

  • Identifies Students who have applied to a Nutrition program, after the application is reviewed. 

  • Click on the Record that appears and reinstate the necessary material by clicking on the checklist item and clicking “Reinstate” 

• MSW-AS Applicants Needing AS Reference Reinstated  

  • Click on the Query  

  • Identifies Students who need to have their AS Reinstated on the Checklist  

  • After the AS reference has been reinstated on the checklist, the application should be impersonated to send the AS LOR to the recommender. 

 

End-of-Day Processing Slate  

• Schools Needing Added (GRs w/o Acad Hist) 

  • (Before adding schools to SOE SALs, first confirm with Julie if transcripts are needed. A template message can be found on the query) 

  • Add a new institution under profile-schools tab (Add Dominican or Unlisted College based on individual circumstance) 

• Release Decisions 

  • Click on the query 

  • Click on customize view to make sure correct students are chosen, see below for students (Graduates) who have been admitted 

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  • Once the correct view is chosen click the “Select All” button located in the top left corner to confirm. See below. 

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  • Once selected, a gear will appear next to the Select All button. Click on the gear and click Confirm and Ok when asked to confirm the decision.  

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    Once confirmed, click on the Assign Letters tab on the right side of the page. See below. 

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  • Once again, click Select All then click on the gear. Choose the correct decision letter and click Assign. In this case, it’s for all admitted graduate students. 

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  • Once the letters are assigned, click on the “Release” button on the right.  

  • Once again, click Select All and click on the gear.  

  • Choose the release date for the following day at 11:00 AM. See below. 

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  • Click Release.  

• Incomplete Sources 

  • Click on the query 

  • Click on the record that appears 

  • Lookup source per snip  

• Click on the unassigned rows 
• Copy email from the row details into the “Record” search tab.  

• Assign the record 

• If no record shows to assign, lookup by name in search bar and/or verify in Slate there isn’t a record creation by using the slate search tab and searching by name. 

• If no record exists, Create New